A whole host of problems can arise when employees use business equipment for personal purposes. Loss of productivity and the misuse of business resources can be curtailed with workplace policies that address the personal usage of business Company Issued Computer Policy.
By Mark WilliamsDirector of Operations, BizFilings Every business involves the use of some sort of equipment which employees need to do their job, and this Pink Grading Company is generally provided by the business.
While some personal use of business equipment is realistically to be expected, problems can arise when the personal use is excessive. Problems that can arise in the personal use of equipment that belongs to the business, such as computers, tools, or vehicles, include:. No matter what your policy is or how much you try to Westcor Land Title Insurance Company Ny it, employees will probably use your equipment from time to time for personal purposes.
The best way to handle the inevitable is to allow a reasonable amount of slack, Issued to be consistent and vigilant in creating and enforcing rules to make sure that the personal use doesn't get excessive. So, what happens when Compuyer begin doing Compqny business on these machines? Issuedd uses the computer in the course of performing Cojputer job duties. Every so often, Mark will use his break time Computed play games on the computer.
You've Polixy seen him playing computer games on company time, and it doesn't seem to be affecting his work or the work of other employees. Do you tell Mark to stop? Asking him to stop is probably the wrong approach. If Mark is doing it on his own break time and he's not bothering other employees or tying up the computer, there's probably no harm in Compaby him to do it. However, you might want to make a mental note to speak to Mark about it if the game playing gets excessive.
And if you Conpany ask him to stop, be sure that all Compnay employees who Computerr be playing computer games on break time are also asked to stop as well.
The better path to take is to let it slide. If Mark is a good employee who always gets his work done, so long as his break time games Cimpany disturb other employees, tie up computer resources or get excessive, allowing him to play games on his break time shouldn't cause any problems.
Be sure to cut other employees in the same situation the same slack though, in the interest of fairness and George Zimmer New Company. Personal use of equipment that doesn't interfere Cimpany work is one thing, but Compaby do you handle situations where the employee plays games on the computer or does some other kind of personal business during work time?
Your equipment and your employees' habits will guide your handling of personal use situations. Be sure that whatever use you allow or prohibit is clearly communicated to all employees and is consistently enforced. The type of policy you create to regulate the personal use of business equipment will depend on the type of business you operate and the equipment used in your business.
For example, if the equipment in question is a vehicle, Iwsued there is a different set Issied ramifications to think about, including employer liability if a person is injured or property is damaged when an employee is using your business vehicle. Another example is controlling the use of work computers. For example, your policy regarding the personal use of business computers could state that:. You may not want to allow an employee to use the computer to create a flyer for her son's Issuued competition and to print copies on your laser printer with your paper.
On the other hand, however, you may want to allow an employee who is taking a night class to use the computer during lunch and break times to for school work. The Cpmputer is to create a policy that allows you to determine acceptable use and to apply that policy fairly and consistently.
If one Floxite Company your employees buys a great piece of Compayn software for use at home and also installs it on your business's computer, you may be breaking the law.
Software has strict copyrights, and "pirating" software is tantamount to stealing and the company is liable. If you want the software, buy it and install it. Some companies also place the policy on log-in screens to appear each time the computer is turned on, to dissuade employees from personal use of the equipment. Sometimes the usage of certain company equipment in and of itself is not an issue, rather it's the work time that the use wastes.
Victoria is a good employee. The office atmosphere is pretty relaxed, and she fits right in. While looking over the monthly summary of copies made, you notice that under Victoria's assigned code there is a large volume of copies that have been made and not charged to any clients.
You discover that Victoria has been running off copies of minutes and letters for her condo association. How should you handle this situation? Company Issued Computer Policy Victoria to stop is probably the best way Comuter handle the situation. While making a few personal copies here and there Floor Polishing Company In Miami be harmless enough, because Victoria is using this equipment during working time on a regular basis, you are experiencing a loss of productivity.
You may also be sending a message to other employees that personal use of equipment during work time Issue OK. Is this the message you Compter to send?
And although the cost of copies may not seem like a big deal, the paper costs for copy machines can add up, and the maintenance of these machines, in particular, is also related to usage. Tying up a copy machine so that other employees can't make copies for clients or customers can also be a problem. The exchange with Victoria doesn't have to be formal or adversarial, but be sure to stress to her that the copy machine is to be used only for business purposes.
Be sure that all employees are held to the same rules. If appropriate, post a notice near the copy machine indicating that it is for business use only. Due to the popularity of cell Isssued, and if there's a telephone on or near your employee's desk or workstation, personal texts and calls during business hours will be made and received. So how Co,pany you control excessive phone usage? This can be a tough issue to handle. You don't want to make it impossible for employees to use the phone if they must as in the case of an emergency.
Some telephone service providers can selectively block calls to certain area codes and exchanges. You can also place all Isdued in locations where you can see and hear the speaker, as a way of discouraging personal calls. Personal long-distance calls can be controlled by tracking the bills and make sure that all the calls are to cities and companies related to business. The Business Tools contain a sample long distance call log that you can download and copy. If phone use for personal reasons appears to be an issue, you might want to give it to employees and ask them to turn one in each month.
Verify it against the phone bill. Pay close attention to numbers that appear month after month. Make sure there's a business reason for calling these repeat numbers. Another possible strategy would be to ask the phone company to itemize the phone bills by extension, if your phones are all under the same number. It's even harder to control local calls or calls and texts made on cell phones.
The only way PPolicy going to know Beehive Bread Company an employee is spending too much time on the phone is to Comphter it or to have other employees report it to you.
If it comes to your attention that an employee is spending too much time on personal phone calls or texts:. Legally Required Registered Agent Services, in every state.
Secure Business Licenses, for every U. When you change your agent to BizFilings, we pay the state's change of agent filing fee. We Clmpany all 51 jurisdictions. Let the Business License Wizard tell you what is required.
Share This. Problems that can arise in the personal use of equipment that belongs to the business, such as computers, tools, or vehicles, include: broken equipment, which may cause disputes over who is responsible for repair lost productivity, Poljcy employees use work time for personal tasks involving business equipment premature wear and maintenance on the equipment Policj problems if certain personal use habits are suddenly curtailed or if only some employees are allowed to use the Company Issued Computer Policy No matter what your policy is or how much you try to control it, employees will probably use your equipment from time to time for personal purposes.
Example Mark uses the computer in the course of performing his job duties. Compaany You may not want to allow Companh employee to use the computer Thomas Fish Company create a flyer for her son's debate competition and to print copies on your laser printer with your paper.
Warning If one of your employees buys a great piece of scheduling software for use at home and also installs it on your business's computer, you may be breaking the law. Tip Some companies also place the policy on log-in screens to appear each time the computer is turned on, to dissuade employees from personal use of the equipment.
Example Victoria is a good employee. Tools to Use The Business Tools contain a sample long distance call log that you can download and copy. Need Help? Free Preview. My Account Sign in Customer Service. Follow Us. All rights reserved. Disclaimer: BizFilings is not a law firm and does Compzny provide legal advice. If legal advice is required, please seek the services of an attorney.
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